Just make sure Acrobat Reader is showing the form at 100%.
If you don’t, you can use the Snipping Tool in Windows to capture the form. If you have Acrobat, use File, Export To, Image, JPEG.
(Optional) Curse at the state for password protecting the PDF. 
Download the Form LS54S from labor.ny.gov at Form LS54S. Part 1: Convert the password protected PDF to a graphic I’ve documented the steps here to simplify your process. I was able to solve the problem in less than an hour using InDesign. Check around at your company, it is likely that someone in your marketing or creative departments already have a subscription to Adobe Indesign. We subscribe to the Adobe Creative Cloud suite, which gives us Photoshop, Lightroom, Acrobat, and something called InDesign. Here at MrExcel, we publish books under the Holy Macro! Books imprint. But then I would have to choose Row 3, Print, Choose Row 4, Print, Row 5, Print, and this is never going to work for 750 employees. Choose Row 2 and I could print the first employee. I wasted the time to add fields to the PDF, imported the spreadsheet, and then was disappointed to find out that I could only fill one form at a time. There is a an Import Data option under Tools, Forms, More Form Options. You would think the full version of Acrobat would offer a way to populate a form using a mail merge. This took forever, and when printed, the screen clippings looked horrible.įailed Attempt 2: Use Adobe Acrobat. I was surprised that the best solution to this process is using Adobe InDesign! But first, let me recap my two failed attempts:įailed Attempt 1: I tried replicating form LS54 in Excel using a series of Screen Clippings to wrap around the cells that would contain the fields in Excel. While the process for doing a mail merge from Excel to Word has been documented at MrExcel ( ), can you do a mail merge from Excel to a PDF? How can you use Excel to prepare hundreds of such documents for your employees? The State of New York provides a blank copy of this form as a password-protected PDF. 
This means that millions of copies of form LS 54S or form LS54 – Notice and Acknowledgement of Pay Rate must be sent to workers. On January 1, 2018, the minimum wage in New York City increases to $13.50.
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